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. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. What qualifies for extenuating circumstances? This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. But life isnt always easy. If youre struggling with situations beyond your control, extenuating circumstances could help. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. We are not able to process ECs or respond to queries that are submtited by non-IOE students. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. You can self-certify for ECs within certain conditions. A decision cannot be made until your evidence is received. EMC You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. You will also be notified of the outcome of your claim via Portico. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. Examination stress is a common experience and not usually considered an extenuating circumstance. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. EMC We've made the process as easy as possible for you - but don't just take our word for it. This step-by-step guide will clarify how to do that. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. how to apply for extenuating circumstances ucl. EMC You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Family emergency while studying abroad? . endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Letter or certificate froma doctor or other registered medical professional external totheUniversity. You can find the full enhanced Extenuating Circumstances procedure here. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Etymology endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream All illustrations must be discussed in the text. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Make sure you submit your application in plenty of time to reduce added stress. You will usually find this in your Handbook, or ask yourDepartmentalTutor. HPpuVru0 endstream endobj startxref Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. 'Extenuating Circumstances' are events that are . Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. You may wish to start by speaking with your personal tutor. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Source: Glenn Cartsens Peters/Unsplash. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. %%EOF Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. ANYWAYYY enough about meeee plz dont leave me hanging. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. EMC /Tx BMC Theywontusually accept things such as viruses, disk corruption, printer problems etc. EMC EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. This would bring us to equal standing with UCL clubs and societies. Self-certified EC claims must be submitted before the assessment deadline/date. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. If your ECs are submitted late, your evidence should help to explain the delay. You can find a guide to submitting your claim on Portico on the UCL website. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream You can find the Extenuating Circumstances form here. wide range of UCL support services are available for you, too. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. Your EC will only be validated on receipt and evaluation of your evidence. b`bd`a`%iHg`> Students will not be entitled to their SoRA adjustment again on top of an EC extension. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Work will not be accepted by email. Step 4: wait for approval. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Here are three students sharing their experiences of applying for financial support from us. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Please avoid sending photographs that you think illustrate your condition. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. This may affect the type of mitigation that is available to you. EMC Your claim will be considered by your department. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ hbbd```b``K@$Xa7X)"+! As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. Extenuating Circumstances'? You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. /Tx BMC This year, students will be allowed to self-certify (apply without formal proof) for an EC . Not submit your assessment at the usual time, but have an opportunity . This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Work will not be accepted by email. /Tx BMC UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If you had previous extensions for the same assessment, state the most recent deadline. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Self-certified ECs: No earlier than 2 weeks before the deadline. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream HPpuVru0 It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. review their decision. If you do not submit the requested evidence, your claim will normally be rejected. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY The information you need to support you with an extenuating circumstances claim can be found below. See also Extenuating Circumstances and Reasonable Adjustments (section 10). endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Figures captions and table titles. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Any claims submitted after the assessment has started must be accompanied by evidence. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. endstream endobj 448 0 obj <>stream This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Our events are designed to help you meet people, try new things and have fun. If you're struggling with situations beyond your control, extenuating circumstances could help. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You can find a guide to submitting your claim on Portico on the UCL website. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Further information about the support available to you can be found on our Help and Advice pages. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Bereavement: You will be required to provide a death certificate. You must submit your late evidence no more than four weeks after submitting your EC application. and must cover the full period for which you are requestingmitigation. EMC There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. EMC UCLs Grounds for ECs explain what will normally be considered. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. HA If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. If you are still unable to meet the deadline you must submit a conventional EC. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. are met, they are able to apply for further extensions using this process. A decision cannot be made until your evidence is received. We are improving our three campuses for people to study, work and live. Ifyou are still unhappy after the review, you. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Section 2.9: If you miss the deadline for EC claims. /Tx BMC student has deadline of 14/5/23 for module X and 26/5/23 for module Y. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ /Tx BMC Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. EMC This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. References in the text should be in the author/date (Harvard) format. Back-to-back self-certified ECs are not allowed. If you self-certify then you should hear 1-2 working days. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. These are referred to as extenuating circumstances. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. You can make an EC claim through Portico. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. It is a charity with over 48,000 members. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. EMC We live by four promises. Please be patient. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. All Extenuating Circumstances claims must now be submitted on Portico. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. However, you have the right to appeal your results via the. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. , normally no more than one week after the first affected assessment. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000.